Job Description

Job Description

Job Description

Hey, We are GoldOller!

Position Purpose:

The Project Administrator and Expediter (PAE) is responsible for coordinating city permits, scheduling inspections, and ensuring compliance with local regulations for renovation and construction work at GoldOller apartment communities. This role requires hands-on knowledge of municipal permitting processes, construction progress tracking, and building code requirements. The PAE will work closely with contractors, vendors, and city officials to ensure timely permit submission/approval, project approvals and completions. The following are the essential functions of the job, but not limited to:

Duties and Responsibilities

• Prepare and submit permit applications to local municipalities for capital improvement and renovation projects.
• Track the status of all active permits and maintain organized records of submittals, revisions, approvals, and expirations.
• Schedule, coordinate, and attend inspections with city officials and project leads.
• Verify and document that completed work meets scope and code standards before requesting inspections.
• Walk units and project areas regularly to assess progress and verify readiness for final inspections.
• Collaborate with vendors and GCs to resolve deficiencies or inspection failures promptly.
• Ensure all documentation is submitted for proper project closeout and compliance reporting.
• Support Capital Projects Manager in project planning, timelines, and communication.
• Assist with purchase order entry, invoice approval, and budget tracking related to permitted work.
• Maintain professional relationships with city inspectors, code enforcement offices, and internal stakeholders.
• Participate in weekly team meetings and provide updates using project tracking software (e.g., Monday.com, Excel).

Skill Requirements

• Proficient in Microsoft Office and project management tools (e.g., Monday.com, Excel).
• Knowledge of standard office procedures and equipment (phone, copier, fax, etc.).
• Excellent verbal and written communication skills; confident and professional with vendors, city officials, and internal teams.
• Strong organizational and time management skills; able to manage multiple priorities and meet deadlines.
• Analytical and problem-solving skills with a proactive approach.
• Ability to work independently and maintain effective relationships with vendors, city agencies, and colleagues.
• Customer-focused with a high level of attention to detail.
• Able to sit, stand, and walk for extended periods

Qualifications for this Position

• High school education or equivalent; additional certification in construction management or code compliance preferred.
• Background in construction, property management, or related fields preferred.
• Strong knowledge of municipal permitting procedures, building inspections, and code compliance.
• Demonstrated experience working with city departments and tracking permitting workflows
• Familiarity with property renovations, capital improvements, and unit turnover processes.
• Experience in property management and experience involving public contact preferred.
• Knowledge of the Onesite property management operating system
• Able to work weekends
• Able to push, pull, or carry over 50lbs.
• Possession of personal tools
• Must have a reliable vehicle and be able to travel between sites as needed.
• Able to travel to other sites or out of state, as needed.

GoldOller Real Estate Investments is an equal opportunity employer and does not discriminate based on age, race, religion, color, sex, national origin, marital status, or physical or mental disability. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be subject to U.S. law).

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